There comes a time when time tracking and client invoicing integration is required for your business.
In fact, it’s one of the main areas you should think of investing in if you’d like to scale up quickly and run an effective business.
Lots of time tracking tools provide solid functionality, but few of them offer both local and online modules like actiTIME.
If you’re interested in bringing time tracking into your organization, actiTIME should certainly be on your list. Keep reading as we outline the areas that standout, along with some of the shortcomings.
The primary feature in actiTIME is the time tracking module, and it fails to disappoint. The local software is available through Microsoft Windows and Unix, so it’s not exactly a tool you’d want to go with if you’re working on an Apple or Chromebook product.
That said, the time tracking does have an online option, so Chromebooks and Apple products aren’t out of the question if you go with the solution that’s hosted on the cloud. Your entire team can track times with a beautiful spreadsheet, and all of it is provide through mobile interfaces if you’re on the go and need to punch in.
Tons of Reports
The reports are easy to find in the online and downloadable versions. The only difference is that the basic version only has basic reports. That said, the program allows for HTML, CSV, PDF reports, and printing is an option for when you’d like to check out your team’s performance. Issuing invoices is allowed through the reports area, and reviewing project costs is friendly as well.
Although it takes a little time to learn how to use the filtering and grouping, these features are nice for when you need to share the reports with people in the organization.
Useful Email Reminders
The email reminders provide some of our favorite features, considering employees always tend to forget to send in their time sheets. The emails have automated settings for reminding workers to submit time sheets, and you can find tools for deadlines and task estimates.
Once again, there’s a bit of a learning curve when generating rules, filters and certain email parameters, but it’s worth it once you figure it out.
Client Billing and Invoicing
The cost of work can be calculated by your accountants by adjusting some of the settings in actiTIME. Filtering and grouping is all included, and they assist with estimating costs for certain projects.
Since the system is completely integrated with the invoicing process, sending out these messages to clients is rather quick and intuitive.
Work Management Tools for Keeping Your Team On Task
Tracking your time is the strong point with actiTIME, but what about generating tasks for new projects and adding users to those projects? Creating a task isn’t all that bad, but it’s clear that most of the development work has gone into the time management area. However, if you’d like to make a task, you can then copy those projects and tasks to use them for other clients. We particularly enjoy this feature, considering you’re bound to use similar tasks along the way.
The actiTIME support team offers an FAQ, documentation center and an area to submit a question through email. What’s nice is that the email form provides a spot to upload a screenshot of your problem, expediting the process. Along with that, you receive access to a phone number, Skype and mailing address, and we’ve noticed that the response time is rather impressive with all of them.
The actiTIME pricing is some of the more friendly we’ve seen, because the company offers options for just about every type of company. To start, a fully functional online trial is provided for 30 days, no strings attached. Also, actiTIME has a freeware solution for teams with fewer than five active accounts, making it completely free for smaller companies.
Once you get past the free trial or try to expand past the freeware, the pricing becomes a little more complex. We recommend going to the purchase page to configure how many users and options you need, but for the sake of this article, we’re going to outline how much a company would have to pay using a few parameters.
To make it a little more confusing, actiTIME has both online and local tools, so the online offering is paid for in monthly installments, while the downloadable software requires a one-time fee.
- If you have five users, and want pro functionality (which includes everything from the basic version,) it would cost $35 per month for the online version, or a $799 one-time payment for the local software. All upgrades and backups are free for the online version, while minor upgrades are free for the downloadable version. Also, the downloadable option has paid upgrades and no backups. However, the freeware is still available for five users, but it’s only offered through the basic downloadable software.
- If you have 30 users, it would cost you $104 per month for the online version, or a $1,159 one-time payment for the local software. As with the previous setup, all upgrades and backups are free for the online version, while minor upgrades are free for the downloadable version. Also, the downloadable option has paid upgrades and no backups.
- If you went all the way up to 150 users it would cost $299 per month for the online version, or a $2,599 one-time payment for the local software. As with the previous setup, all upgrades and backups are free for the online version, while minor upgrades are free for the downloadable version. Also, the downloadable option has paid upgrades and no backups.
The user count options jump around a bit, so you can choose plans with support for 10, 15, 20, 30, 40, 60, 80 or 100 users. Although it seems a little messy at first, the pricing module helps you predict how much you’re going to have to pay, and it allows for everyone to get the most for their money.
What Companies and Individuals Should Use actiTIME?
Since the freeware is offered for smaller companies, there’s really no reason organizations this tiny shouldn’t test out the actiTIME program. Unfortunately you’re stuck with the local software, but it’s not the worst thing in the world. Pricing for the online tool is reasonable, so we recommend going through the pricing calculator to see if it fits your budget. As for functionality, actiTIME has what you need, whether you’re running a startup or mature business.
If you’ve had any experience with the actiTIME time tracking software, let us know in the comments what you think of it.